Word: Table of Contents Automation

Objectives

General

Students will:

  • Understand document layout (Where headers, footers, main text area, etc. are)
  • Understand the concept of Styles and how they work across a document

Specific

Students will:

  • Understand indents and tab stops and how to apply them.
  • Be able to use Styles
    • Application
    • Modification
  • Understand how styles allow for the creation of a Table of Contents
  • Be able to implement page and section breaks
  • Be able to insert a header and footer
    • Page numbers, Date.
  • Understand how headers/footers are effected by page/section breaks

Outline

  • Hook.
  • Styles
    • Change Styles
    • Modifying Styles
    • Creating Styles
    • Navigation Pane
  • Tables of Contents
    • References Tab > Table of Contents Group
  • List of Figures/Tables (A video tutorial of this will be available soon)
    • Explain how captions are used, and that they break
    • Show how to do it newly created styles (the more stable way)
  • Conclusion
    • Recap the class

Possible Questions for Understanding

  •  Styles
    • What do styles allow us to do?
    • How do we apply styles?
    • If the style we want isn’t in the styles menu, how can we create a new one?
    • What area of a document does a style apply to?
  • Table of Contents
    • What benefits do the Automatic Table of Contents give us? (after talking about linking, efficiency and ease)
    • How do we go about updating the TOC?
    • When you update the TOC, if the options of entire table and page numbers are not offered, but the table updates, what has happened? (After explaining that a bad link has to be updated first before anything else)
  • List of Figures/Tables
    • Why is using captions a less stable option for creating a List of Figures?
    • Why isn’t it a good idea to base your new styles on a built in heading?

Hook

Create your own file or show a finished version of the practice file to illustrate how useful the automatic tables can be. (Finished file will be available soon)

Activity

Great Expectations Historical File

Activity Breakdown

  1. Style the headings using the standard headings
    1. show how to modify based on selection
  2. Insert a table of contents
    1. Show how to modify its look using TOC styles
    2. Show how to update the TOC, both the entire table and just for page numbers
  3. Demonstrate how to use captions
    1. Insert ONE caption to show the process
    2. Then insert a table of figures based on whatever caption label you  chose
    3. Explain why these break
  4. Create style for both tables and figures
    1. Show how to create based on selection
    2. Show how to modify after creation
    3. Show how to insert a list of figures/tables using a style as the source
      1. Remember to explain the dialog box that pops up asking if you’d like to replace the existing list of figures when inserting the second list
    4. Explain why this is more stable and that it requires only minimal effort on their part to make it work.
  5. IF TIME
    1. Show how to use section breaks to change the page numbering.
      1. Then update the TOC to illustrate how the TOC will look when it updates the page numbers.