Acrobat Day 1: Creating, Organizing, Editing, Splitting

Objectives:

General

Students will

• Be able to utilize the tools available to edit PDF’s of any kind

Specific

Students will:

• Be able to search PDFs with specific words or phrases
• Be able to create PDF documents in Word, PowerPoint or Excel.
• Be able to merge different documents into a single PDF
• Be able to create bookmarks, external and internal links,
• Be able to edit text of PDF with the Edit text tool
• Be able to change the initial view of a PDF file as it is opened Be able to use OCR text recognition tools for scanned documents
• Create and Edit PDF forms
• Be able to add security settings to a PDF

Outline

All videos recommended in parenthesis’ are on the Acrobat Tutorial Videos folder under Acrobat Pro in Class Files on the train-files drive.

• PDF Creation
  • Microsoft formats to PDF
  • New PDF in Acrobat
• Combine files into one PDF (PDF Portfolio)
  • Page View
• Bookmarks
• Links
• Text Editing (look at 2edit-text-and-images.mp4)
• Alter Initial View settings (File -> Properties -> Initial View -> Navigation tab: (drop down menu options))
• Security

Hook

Use the finished file for the class or a hook of your own making.

Possible Questions for Understanding

•  Navigation
  • Where can you find the preferences/properties for Acrobat?
  • Where would you find the list of tools that are available on Acrobat DC?
• PDF Creation
  • How can you make a Word/Excel/PowerPoint file into a PDF?
  • How do you start a new PDF from Acrobat?
• Combine
  • What kind of files can be combined into a PDF portfolio?
  • How do you define the order of how each file shows up in the combined PDF?
• Bookmarks/Links
  • How do you add a bookmark?
  • When is it more appropriate to add an internal link versus a bookmark?
• Text Editing
  • What is not a good use of the Text Editing tool in Acrobat?

• What are the options provided by the Text Editing tool?
• OCR text recognition
  • What does OCR stand for and why is it useful?
  • What is a possible use for OCR?
  • What are you going to use it for? (ask if anyone has or is going to use OCR)
• Creating a PDF form
  • What are some uses of PDF forms? What forms have you used before?
  • What are check boxes and radio buttons used for? drop boxes? text boxes? list boxes? buttons?
  • What kinds of things would we use “calculate fields” for?

• Initial View
  • Why would we want to change the initial view?
• Security
  • What is the point of adding security features?

Outlander Spices Business Portfolio

Scenario

We are the finance officers of a small but growing spice distributor named Outlander Spices. As part of our duties, we are to “wine and dine” potential investors. One particular Mrs. Wu has shown great interest in investing in our company. We need to create a portfolio for her to show off our strong points and win her over.

Example

Show off the finished example of the combined PDF and explain that we are going to convert some documents into PDFs and then combine them to make it like our example file.

• PDF Creation
  • Have the students change all the practice files into PDFs
  • Then have them combine the files into one PDF
• Links/Bookmarks
  • Insert a blank document and add a Table of contents for the PDF
  • Set up internal links to each page
  • Add Bookmarks for each page as well
• Text Editing (Remember that Acrobat isn’t a word processor)
  • Only single page edits are appropriate, if it changes how text is lined up on pages it’s better done in Word or other word processors
• OCR text recognition
  • Perform OCR
    • PDF output styles (search for PDF output styles on the page)
  • Correct Recognized text (search for Correct OCR text in PDF’s on page)
• Creating a PDF Form from existing file (also use 3forms.mp4 on same path as Acrobat Day 1 videos)
  • Insert check boxes, radio buttons, buttons, list/drop down boxes
  • Calculate fields
• Initial View Settings
  • Open the Bookmarks panel
• Security
  • Add a password